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**NEW** - Development Assistant (F/T, Term Position until Jan 2024), Vernon, BC - OPEN - September 2022

Are you highly organized, detail oriented, service-focused Administrative Support Professional who enjoys assisting fund development initiatives, fundraising and philanthropic programs that support the healthcare sector?

Are you excited by the thought of being part of a positive, collaborative and creative team that through fundraising and development projects supports the purchase of state-of-the-art equipment and patient care initiatives to help bring excellence in healthcare and improve lives within Vernon Jubilee Hospital, Interior Health Facilities, and Community Care Programs throughout the North Okanagan? If so, then this opportunity could be the ideal fit for YOU! 

Established in 1981, our client is a non-profit organization and registered BC charity who works closely with Interior Health and North Okanagan Administration teams to help advance health services in North Okanagan communities. Through relationships with community partners, sponsors, volunteers and individuals, they are dedicated to ensuring North Okanagan facilities have access to the highest-quality equipment and resources to provide enhanced care throughout the region.

Our client is seeking a Development Assistant to join their Vernon, BC office team. This is not a remote position. This is a full-time term position until January 2024 (approx. 15 months)

 

ABOUT THE ROLE:

Reporting to the Associate Director of Philanthropic Programs, the Development Assistant provides essential administrative support services for the development team by assisting with planned fund-raising programs, special events, donor communications and database management.

A key priority of the role is to enhance the efficiency of administrative functions, maintain positive relations with donors, sponsors and volunteers, ensuring the integrity of development processes, and support the organization’s mission and values to external stakeholders.

What’s involved on any given day:

  • Performing data entry, managing and updating donor databases, including tracking philanthropic requests, sponsorships, donations and contributions, ensuring accuracy and integrity of data.
  • Supporting donor communications including managing donor lists and preparing mailing materials including invitations, solicitations, and thank you’s,
  • Supporting the development team with the improvement of fundraising initiatives
  • Assisting with collection and tracking of data for events (such as revenue and expenditures), sponsorships and donations
  • Assisting with event planning and coordinating volunteers
  • Conducting research, analyze data, compile reports and prepare progress reports on a variety of fundraising and development related initiatives
  • Assisting with drafting proposals or grants as directed
  • Responding to donor and sponsor queries and sometimes approach benefactors ensuring timely acknowledgment of contributions
  • Supporting the social media strategy by assisting with social media activities and updates
  • Supporting the Communications Officer in the development of donor impact reports and newsletters
  • Assisting with Prepare licensing and gaming reports
  • Supporting special projects such as a database conversion
  • Leading donor & memorial wall updates
  • Providing backup coverage of reception desk over lunch hour and as needed
  • Other duties as required

 

 WHAT OUR CLIENT OFFERS:

  • Salary: $42,900 – $48,750
  • 37.5 hours per week, Monday to Friday, in-office
  • Up to 4 weeks vacation time as accrued
  • Comprehensive Benefits Package on start date
  • Municipal Pension Plan after 3 months
  • Paid Parking
  • $25/month cell phone reimbursement

 

THE IDEAL CANDIDATE WILL HAVE/BE:

Personal Attributes & Characteristics:

  • Strong organizational skills, and ability to prioritize effectively
  • Demonstrated ability to work as part of a team
  • Excellent time-management skills
  • Relationship-builder with strong interpersonal communication skills for interacting with donors, sponsors and volunteers.
  • Analytical, detail-oriented and accurate (data entry)
  • Excellent writing and oral communication skills
  • Ability to work with information requiring confidentiality

 

Educational & Experience Requirements:

  • Degree/diploma in administration, event management, marketing, communications, or similar (highly preferred)
  • Experience in fundraising, database management and administrative support for a non-profit organization (an asset)
  • Computer proficiency, especially in MS Office and customer management software, experience in Canva, and Mailchimp is an asset
  • Experience working in a professional office environment
  • Computer proficiency, especially in MS Office and database management software
  • A Driver’s License and vehicle required for attending off-site events
  • Must be legally entitled to work in Canada
  • A Criminal Record Check is required as a condition of employment
  • Proof of COVID vaccination is required due to hospital and Interior Health site requirements

 

This position is available to start ASAP.  Applications will be reviewed as they are received, and interviews will be conducted accordingly.  This position will remain open until filled.

If this sounds like an ideal fit for you, please apply with a resume AND COVER LETTER (in PDF or Word format) explaining “why you would be an ideal fit for this role” to the attention of Stacey Davidson at [email protected]  Please use “Development Assistant” in the email subject title.

No phone calls or agencies please. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

 

Client COVID-19 statement: We take your health and wellness seriously. We’ve follow all of the public health measures to ensure that our workplace is clean and sanitized. We implemented a robust COVID plan at the onset of the pandemic and now also have a communicable disease plan in place to ensure your safety.

**NEW** - Logistics & Supply Chain Administrator (F/T), Vernon, BC - OPEN - September 2022

Are you highly organized, detail-oriented, and thrive on ensuring quality services within Logistics & Supply Chain processes?  Do you have excellent internal and external customer service abilities, enjoy building positive vendor relations and working in a professional team environment? If so, then this opportunity could be the ideal fit for YOU!

 

With multiple offices across Canada, our client is a progressive and innovative, global technology leader in the field of aerospace and avionics. Their technology helps aerial firefighters save our forests, allows search and rescue teams navigate dangerous environments, provides coast guards and militaries with mission-critical capabilities, and helps empower humanitarian missions around the world.

 

Growing rapidly, our client is seeking a Logistics & Supply Chain Administrator to join their Kelowna, BC office team.

 

The core responsibilities of this role are to purchase, receive and ship products, parts, and services under the strict guidelines of the Quality Management System.   

WHAT’S INVOLVED ON ANY GIVEN DAY:

 Purchasing

  • Prepare and execute purchase orders and or service agreements as required while ensuring approval processes strictly followed
  • Monitoring price increases and communicating changes as necessary
  • Research, identify and recommend alternate and or future vendors for components and services based on quality, service, and overall costs
  • Reviewing vendor acknowledgements and updating delivery status and expected receipt dates
  • Inventory Control including conducting counts as required
  • Building and maintaining vendor relationships including KPI and performance reviews

 Shipping

  • Prepare and execute shipment of product
  • Ensuring shipping schedule is maintained
  • Maintaining inventory of shipping supplies
  • Creating/maintaining shipper-courier relationship
  • Shipping document management (waybills, customs documentation, etc.)

Receiving

  • Inspect incoming goods and packages based on written procedures and measurements while adhering to engineering drawings
  • Complete the Incoming Receiving Checklist as per quality procedures
  • Conversing with vendors and internal quality staff on missing requirements, documents or non-conformances

 

Compensation Package:

  • Salary range: $50K to $60K annually (depending on experience) plus a wage bonus of up to 10%
  • 50/50 Medical Benefits (after completion of probationary period)
  • Employee Assistance Plan
  • 3 weeks vacation (with opportunity to earn additional time off)
  • Free parking
  • Paid professional development and position-related education opportunities
  • Work in a professional and collaborative team environment

 

The position is Monday to Friday. 8am to 5pm

This is NOT a remote position. The position is required to work in-office in Kelowna, BC

 

The ideal candidate will have/be:

  • Experience in a related position working with inventory and MRP systems
  • Relevant diploma or training in supply chain management
  • Experience dealing with couriers and shipping worldwide
  • High level of computer literacy, specifically MSOffice, inventory and MRP systems
  • High degree of manual dexterity with the ability to lift and move heavy boxes
  • Highly detailed, efficient, organized, and able to multi-task in a fast-paced environment
  • A self-starter comfortable working in a team environment as well as individually
  • A pleasant disposition and accommodating attitude
  • Well-developed customer service skills with excellent communication skills – both verbally and written
  • Ability to effectively problem-solve

 

If this sounds like an ideal fit for you, please apply to the attention of Stacey Davidson, with your resume and cover letter (in PDF or Word format) explaining why you would be a good fit for this role.

This position will remain open until filled.

No phone calls or agencies please. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

 

**NEW** - Bilingual (French/English) Dementia Support Person for Private Client, (Permanent, P/T), Vernon, BC - OPEN - SEPT 2022
  • Driver’s License and reliable transportation is required.
  • Saturdays, Sundays & 1 flexible day per week based on client’s appointments

 

This is a unique opportunity to assist a private client who has mild dementia by driving him to visit his wife (in a Vernon care facility) on weekends and occasionally drive and escort him to medical appointments (Doctor, Dentist, Optometrist, etc) on a weekday.  This is not a care-aide position in that the client lives in a supported independent care residence and does not require assistance with personal care.

 

Our client is a French-speaking man in his mid-70’s with mild dementia residing in a supported independent care residence in Vernon, BC.  His wife has a brain injury and was recently placed in a local care facility when he was no longer able to care for her on his own.  Being apart from each other has been difficult for this husband and wife team and they both desire to spend more time together. His wife’s care facility has made arrangements to permit him to spend time with her at her facility on weekends which will require him to be driven to and picked up from the facility on Saturdays and Sundays (you are not required to stay while he visits with his wife).

 

His wife has a dedicated care aide who takes her on frequent daytime outings during the week and the further goal is to coordinate for our client to be escorted on a day outing with his wife (and her aide) once per week.

 

We are looking for just the right person with experience and/or training for working with a person that has dementia. We require someone who has demonstrated patience and compassion, awareness to recognize when his confusion, agitation or frustration is increasing, and the ability to provide him with appropriate guidance when needed. Commitment to ensuring the client’s safety while with him (ie. prevent him from wondering off) is imperative.

 

We are looking for someone who is committed to making life better for a person with dementia and is able to commit to this role for the long term. Someone who is able to interact effectively and develop a trusted relationship and friendship with our client.

 

The ideal candidate will have

  • previous experience working with someone with dementia, with knowledge and understanding of emotional issues related to older adults living with dementia
  • Social Services/Health Care education/training for working with someone with dementia, such as Care Aid, LPN, or Nurse is an asset
  • excellent understanding of behaviour management principles and strategies including mental health needs and dementia
  • demonstrated patience and compassion
  • strong problem-solving and conflict resolution skills with the ability to assess situations, remain calm and respond appropriately in challenging situations
  • Ensure excellent standards of care, health and safety are maintained at all times

 

Must have requirements:

  • Ability to speak fluently in French (intermediate/conversational level) and English is required
  • Physical ability to perform the duties of the position (drive a vehicle)
  • Current Emergency First Aid/CPR Certificate
  • Reliable vehicle and a valid BC Driver’s License
  • Provide a Driver’s Abstract and proof of minimum $2,000,000 third-party liability insurance
  • Current Criminal Record Check for Working with Vulnerable Adults
  • Proof of COVID vaccination

 

This is not just a job, this is an opportunity to help an individual (and his wife) live a better and more meaningful life therefore the right mutual fit between carer and client is imperative. Shortlisted candidates will be given the opportunity to meet with the client to ensure a mutually compatible fit.

This position will report to the client’s Committee of Estate and Person Representative.

This position is available to start ASAP.

There is the option for this to be an employee position or contract for a self-employed person.

$70/day Saturday and Sundays for pick ups/drop offs

$35/hour plus reimbursement of expenses related to weekly day outings.

 

If this sounds like a great fit, please submit your resume and letter (PDF or Word format) telling us “about yourself and your experience dealing with someone with dementia”, to the attention of Stacey Davidson, [email protected].  Please state “Dementia Support” in the email subject line.

 

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

 

 

Finance Manager (P/T or F/T, Perm), Kamloops, BC - FILLED - September 2022

Do accounting processes, financial policy development and providing strategic financial solutions as part of a Senior Management team excite you?  Are you also passionate about being part of a positive and collaborative team that provides community-based initiatives that support marginalized populations, women, gender-diverse people and families?

 

If you are forward-thinking and thrive on bringing innovative and progressive ideas involving accounting/finance systems and procedures to life as part of the bigger picture for an organization’s growth and success, then this opportunity could be the ideal fit for YOU! 

 

Our client is a community-based non-profit organization driven by feminist values that promotes building a just and equitable community where women, gender-diverse people, and families are supported and empowered to thrive in the Kamloops and District area.

 

We are seeking a Finance Manager for their Kamloops, BC office.  This role has the potential to be full-time for someone with more advanced Accounting and Finance skills and experience, and is based on the growth and needs of the organization.

 

About the Role:

 Reporting to the Executive Director, the Finance Manager is responsible for the oversight of accounting processes, consulting on financial decisions, and internal and external financial reporting.

Working collaboratively with the leadership team the Finance Manager develops organization, programs, and capital budgets, coordinates and provides financial information, and guidance.

The Finance Manager also provides strong leadership along with the development and implementation of appropriate policies and procedures and ensures internal services are consistent, timely, and appropriate to support the objectives of the organization.

 

What’s involved on any given day:

  • Provides guidance on a complete range of business management, budgeting, and financial matters.
  • Manages banking relationships, credit cards, and investment products
  • Develops and implements financial administration and control policies, standards, procedures, practices, and systems
  • Ensures financial recording accuracy and compliance with Generally Accepted Accounting Principles (GAAP)
  • Codes, records, and posts transactions in the journal and the general ledger, including complex transactions such as lease, amortization, and major asset acquisitions
  • Analyzes and produces trial balances, reconciles balance sheet accounts; makes adjustments as necessary.
  • Monitors and analyzes cash flow, expenditures, journal and ledger entries, bank statements, and account activity.
  • Monitors and oversees all bookkeeping records
  • Assists the Executive Director in annual yearly financial forecasting for program funding and grant submissions.
  • Produces annual and monthly budgets and cash flow projections, financial statements, and other financial reports
  • Prepares documentation for annual financial audit
  • Takes part in processing payroll, MPP remittances, union dues, and year-end reporting.
  • Updates and balances the Rent Roll monthly and records any vacancy loss.
  • Balances and reconciles all bank accounts (for 4 sets of books), prepares monthly financial statements and comparisons to budgets.
  • Ensures all required financial reporting with respect to the contracts with the government agencies and funders are completed as necessary.
  • Prepares budgets for new and ongoing contracts as needed.

 

What Our Client Offers:

  • Wages: $38-$42/hr
  • 21 hours/week with the potential for full-time (35hrs/wk)
  • Flexible work hours
  • 6% vacation pay
  • Extended health benefits (after 3 month probationary period)
  • Municipal pension plan for full-time employees
  • Free parking
  • Professional development opportunities
  • Cellphone, laptop and peripherals provided
  • Hybrid or in-office work model preferred, but fully remote may be considered

 

THE IDEAL CANDIDATE WILL HAVE/BE:

 Personal Attributes & Characteristics:

  • Strong organizational skills, and ability to prioritize effectively
  • Superb attention to detail and accuracy and the ability to interpret financial information
  • Dynamic and action-oriented to meet deadlines and provide proactive strategies and solutions.
  • Excellent interpersonal, facilitation, and communication skills – written and oral
  • Demonstrated ability to work independently and as part of a team
  • Strong analytical, problem-solving, and decision-making skills
  • Ability to delegate, lead, manage and motivate staff
  • Ability to work with information requiring a high level of confidentiality
  • High adaptation to change and growth

 

Educational & Experience Requirements:

  • A degree or diploma in Accounting or a related field
  • Minimum of 5 years of financial controls and planning experience
  • CPA designation is preferred, or an equivalent combination of education and experience may be considered
  • Experience working in not-for-profit environments, preferably community social services sector
  • In-depth working knowledge of non-profit community-based programs and services, applicable legislation and policies
  • Technology savvy, proficient with Windows OS, Microsoft Suite, and Adobe Acrobat
  • Familiarity with Xero, Dext, and Payworks is an asset
  • Strong understanding and demonstrated ability to work within Generally Accepted Accounting Principles (GAAP)
  • Must be legally entitled to work in Canada
  • A Criminal Record Check is required as a condition of employment

 

This position is available to start ASAP.  Applications will be reviewed as they are received and interviews will be conducted accordingly.  This position will remain open until filled.

If this sounds like an ideal fit for you, please apply with a resume AND COVER LETTER (in PDF or Word format) explaining “why you would be a good fit for this role” to the attention of Stacey Davidson at [email protected]  Please use “Finance Manager” in the email subject title.

 

No phone calls or agencies please. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

HR Generalist (F/T), Ottawa, ON, (or Kelowna, BC) - CLOSED - August 2022

Do you have a broad knowledge of HR functions including employee engagement initiatives, performance management, HR policy and programs development, hiring, onboarding, BC and Ontario employment laws and are enthusiastic about helping to plan and grow important HR functions that support the success of a progressive aviation technology company? If so, then this opportunity could be the ideal fit for YOU!  

 

Reporting to the Senior HR Manager, this newly created HR Generalist position will play a key role in the company’s success with a broad range of responsibilities supporting the functions of the HR department to ensure smooth and efficient business operations. This is an opportunity to strengthen your strategic thinking while developing and delivering new and practical HR Solutions.

 

Our client is a global aerospace leader in satellite communications and intelligent connectivity and provides innovative technology solutions for the world’s largest aircraft and avionics manufacturers. Headquartered in Kelowna, BC, our client also has offices in Ottawa, ON and Victoria, BC and is seeking to add a HR Generalist to their growing team in their Ottawa, ON (preferably) or Kelowna, BC office.  

What’s involved on any given day:

  • Coordinate and perform day-to-day requirements of ongoing delivery of HR Services.
  • Provides first line HR support to employees
  • Effectively and promptly respond to employee and management questions and concerns as they arise
  • Onboarding of new hires (arrange computer/phones, complete checklists, ensuring all processes and employee criteria meet with aviation safety and quality certifications)
  • Administer and track all employee change processes ie. promotions, terminations, probationary periods, merit increases, leaves, work permits etc.
  • Executes benefit enrollment
  • Manages end-to-end candidate attraction, hiring and onboarding processes
  • Takes a proactive lead to explore and execute innovative recruitment strategies
  • Executes a campus recruitment program
  • Ensure compliance with provincial employment laws and regulations
  • Maintains and contributes to the development of HR policies and programs
  • Leads the ongoing development and execution of employee recognition and engagement programs
  • Assists in the development of programs related to leadership from within management training, employee training and development, and mentorship
  • Acts as system administrator for HR Department Wiki page; leads the enhancement and continued growth of employee communication opportunities
  • Provides input into overall hiring strategy, ensuring current and future staff needs are met
  • Researches and recommends HR Platforms; and compensation packages
  • Assists with coordination of social work-related events

 

The perks:

  • Paid professional development and position related education opportunities
  • Work in a professional team environment
  • Free parking
  • 50/50 Medical Benefits (after completion of probationary period)
  • Employee Assistance Plan
  • Up to 10% wage bonus
  • Minimum 3 weeks vacation (with opportunity to earn additional time off)
  • Salary Range: $60k – $73K depending on experience

 

THE IDEAL CANDIDATE WILL HAVE:

Personal Attributes & Characteristics:

  • Exceptionally strong natural interpersonal and persuasive communication skills.
  • Someone who is able to earn the trust and respect of others
  • Entrepreneurial spirit – able to act in a timely fashion based on sound information
  • Strong work ethic with high integrity
  • Demonstrated solid judgment, professionalism, confidentiality, and objectivity
  • Excellent written and verbal communication skills
  • An innate connector who loves to build relationships and network with others
  • Self-motivated, with a “can-do” attitude and customer-first orientation
  • A strong desire for finding efficiencies and continuous improvement
  • Enjoys working in an environment where all team members are encouraged to identify solutions
  • Ability to embrace and recommend innovative HR solutions
  • Highly organized with an ability to work under pressure and to multitask
  • A sense of humour along with an engaging and up-beat personality

 

Educational & Experience Requirements:

  • 3+ years of HR Generalist experience
  • A bachelor’s degree in Human Resource Management, or similar
  • Proficiency with developing processes/workflows and keep up with industry trends
  • Experience with HRIS systems and a strong aptitude for HR database concepts
  • Recruitment experience
  • Understanding of current ESA (BC and Ontario) legislation and HR best practices.
  • CHRP/CPHR designation is an asset
  • HR experience in a technology-based or aviation industry environment is an asset

 

If this sounds like an ideal fit for you, please apply with your resume AND COVER LETTER (PDF or Word file) explaining “why you would be a good fit for this role” to the attention of Stacey Davidson at [email protected] . Applications will be reviewed as they are received, and interviews will be conducted accordingly.  This position will remain open until filled.  Please use “HR Generalist” in the email subject title.

This is NOT a work-from-home position. The position requires the candidate to work in our client’s office; however, a hybrid model may be considered.

 

No phone calls or agencies please. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

 

COVID-19 considerations:

Client statement: We take your health and wellness seriously. We’ve taken extensive measures to ensure that our workplace is clean and sanitized. We have implemented multiple proactive policies to ensure your safety and provide PPE equipment at request.

Manager, People & Culture (F/T, Perm), Remote in BC - FILLED - July 2022
Accounts Receivable Specialist (F/T, Perm), Ottawa, ON - CLOSED - June 2022
Communications Coordinator (P/T), Vernon, BC - FILLED - May 2022
Interior Designer (F/T, Perm), Vernon, BC - CLOSED - April 2022
Labourer - Custom Home Building (F/T, Perm), Vernon, BC - FILLED - April 2022
Fundraising & Communications Coordinator (F/T, Perm), Vernon, BC - CLOSED - April 2022
Technical Client Service Rep. (F/T, Perm), Kelowna, BC - FILLED - April 2022
Care-Aide Specialist for Private Client with Brain Injury (P/T, Perm) - Vernon, BC - FILLED - MAR 2022
Technical Client Services Representative (F/T), Kelowna, BC - FILLED - FEB 2022
Marketing & Communications Coordinator (F/T), Vernon, BC - CLOSED - FEB 2022
Accounting Clerk (F/T), Kelowna, BC - FILLED - Jan 2022
Technical Client Service Rep. (F/T), Victoria, BC - FILLED - Dec 2021
Accounts Receivable Specialist (F/T), Kelowna, BC - FILLED Nov 2021
Client Service Support Engineer (F/T), Kelowna, BC - FILLED Nov 2021
Client Service Support Engineer (F/T), Victoria, BC - FILLED Nov 2021
Technical Client Service Rep. (f/t), Ottawa, ON - FILLED August 2021
Administrative Assistant (p/t), Kelowna, BC - FILLED July 2021
Store Manager (Grocery), Vernon, BC - Position FILLED June 2021
Online Marketing Assistant, Vernon, BC - Position FILLED May 2021
Bookkeeper - F/T - Work From Home, Kelowna, BC - position CLOSED March 2021
Technical Client Services Rep - F/T - Ottawa, ON - position FILLED March 2021
Operations Coordinator – P/T– Kelowna, BC - Position FILLED March 2021
Digital Marketing Assistant - Youth Internship (4 months) - Position FILLED Jan 2021
Network Admin & Client Services – F/T – Ottawa, ON - Position FILLED Oct 2020
Accounting Clerk - F/T – Kelowna, BC - Position FILLED September 2020
Accountant (Public Practice) - Position CLOSED August 2020
Executive Director – F/T - Vernon, BC - Position FILLED April 2020
Digital Media Marketing Assistant - Vernon, BC - Position FILLED June 2020
Intermediate Accounting Technician – Kelowna, BC - CLOSED May 2020
Accountant – Kelowna, BC - Position FILLED Feb 2020
Centre Manager – F/T– Vernon, BC - Position FILLED Feb 2020
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