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**NEW** - Events Coordinator, (F/T, Perm), Vernon, BC - OPEN - March 2024

Are you passionate about creating unforgettable experiences that make a difference? Do you thrive in a dynamic environment where your creativity and organizational skills shine? If so, we have the perfect opportunity for you!

At ABNC, we’re dedicated to making a positive impact on our community and the environment. As our Events Coordinator, you’ll play a pivotal role in bringing our mission to life through the planning, coordination, and execution of a wide range of events. From educational workshops and community engagement campaigns to festivals and fundraisers, you’ll have the chance to make a difference every day.

 About ABNC:

At ABNC, our mission is to increase public awareness, appreciation and stewardship of nature by providing firsthand opportunities to see and learn of the Okanagan’s unique and diverse natural history, educational programs and displays, and showcasing its natural areas and features, as well as the heritage of the person Allan C. Brooks. To learn more about Allan Brooks Nature Centre, visit ABNC website: www.abnc.ca

GENERAL SCOPE OF DUTIES:

Reporting to the Centre Manager, the Events Coordinator will directly contribute to ABNC’s mission through planning, coordinating and executing a variety of events, ranging from educational workshops, community engagement campaigns and festivals to fundraisers and corporate gatherings.

The Events Coordinator is responsible for all aspects of event planning including resources, logistics, budget management, goals, marketing, timelines, scheduling and training volunteers as well as ensuring brand consistency when coordinating community messaging, marketing and communications for events.

The Event Coordinator must thrive in a team environment with limited supervision, and quickly comprehend and act on changing priorities when necessary. This position will work closely with other organization team members, the Centre Manager, Board Committees, and volunteers.

 

JOB RESPONSIBILITIES:

Event Planning

  • Collaborate with the ABNC team to conceptualize and plan events that align with the mission, objectives and strategic goals of ABNC. Determining event goals, target audience, budgets, timelines, and logistical requirements.
  • Focus on creating engaging and memorable experiences for event participants. Coordinate interactive activities, educational sessions, entertainment, and other elements to enhance the overall attendee experience.
  • Develop comprehensive marketing and promotional strategies to generate awareness and drive attendance for events. Utilize various channels, including social media, email marketing, press releases, and partnerships, to effectively promote events to target audiences. Maintain updated events calendar.
  • Identify and liaise with vendors, sponsors, and partners to secure necessary resources and support for events. Negotiate contracts, manage relationships, and ensure that all parties are aligned with event objectives.
  • Ensure all logistical details (catering, audiovisual equipment, permits, volunteers/staffing) are organized and executed seamlessly to deliver high-quality events.
  • Develop and manage event budgets, ensuring that expenses are kept within approved limits and that resources are allocated effectively to achieve desired outcomes. Monitor financial performance and provide regular reports on budget status.
  • Conduct post-event evaluations to assess the success of events based on established metrics and objectives. Gather feedback from participants, sponsors, and stakeholders to identify areas for improvement and inform future event planning efforts.

 

Volunteer Recruitment & Coordination

  • Collaborate with the Centre Manager and Programs Coordinator to assess/determine how many volunteers are needed and for what roles to enhance program/service delivery.
  • Assist the ABNC team to recruit, train, schedule, and supervise volunteers to support event activities and operations.
  • Assist the team in developing volunteer recruitment strategies to attract individuals who are passionate about nature and environmental conservation.
  • Coordinate volunteer orientation sessions and provide training on event roles, responsibilities, and procedures.
  • Create volunteer schedules and ensure adequate coverage for all event tasks.
  • Provide ongoing support, guidance, and supervision to volunteers throughout the event planning and execution process.
  • Assist in maintaining a database of information on availabilities and skills of volunteers.
  • Assist or lead ways to recognize and reward volunteer efforts. Plan, implement and participate in volunteer recognition activities to recognize the contribution of volunteers to the organization.

 

General / Administrative

  • Develop and maintain and up-to-date department procedural handbook.
  • Participate in the Event Committee and other committees as requested.
  • Represent ABNC at community events; engaging public about ABNC programs and events.
  • Present a professional and pleasant customer service environment and ensure positive communications for building and maintaining great working relationships with all stakeholders, including staff, volunteers, members, visitors, and community at large, delivering value to each of the stakeholders and maintaining ABNC’s reputation and commitment to service.
  • As part of the ABNC staff team, contribute collectively to supporting operational needs of the organization. This includes as necessary, answering phones, covering the front desk, cleaning/garbage, participating in various fundraising events, program activities and awareness campaigns.
  • Perform related duties, as required.

 

HR &Workplace Safety

As part of the ABNC staff team contribute to:

  • Ensuring that staff and volunteers work in a safe, healthy, and supportive environment in accordance with WorkSafe BC Standards, ABNC’s policies and mission.
  • Identifying risks and understanding their impact, providing input into developing policies and procedures that will eliminate or reduce those risks.

 

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:

  • A degree or diploma in event management, hospitality, marketing, communications, or similar preferred. Equivalent work experience may be considered.
  • Proven experience (2+ years) in event planning, coordination, and execution, preferably in a non-profit, tourism, educational or customer focused organization.
  • Self-directed with strong organizational skills and the ability to manage multiple projects simultaneously and meet deadlines.
  • Excellent communication, interpersonal and conflict resolution skills with the ability to build relationships and collaborate effectively with internal and external stakeholders.
  • Collaborative leadership and team-oriented work style; able to train, supervise, mentor, motivate and inspire diverse groups of volunteers.
  • Confident public speaking and presentation skills for emceeing public events and media interviews.
  • Creative thinking and problem-solving abilities with high attention to detail to overcome challenges and create innovative event experiences.
  • Proficiency in Microsoft Office suite, social media platforms and database management.
  • Able to work under pressure and adapt quickly to changing priorities.
  • Flexibility and willingness to adjust hours to accommodate the needs of the role and ABNC program scheduling needs.
  • Passion for nature, environmental conservation, and outdoor education.

 

CANDIDATES MUST:

  • have a valid BC Driver’s License, reliable transportation and willing to provide a driver’s abstract for review
  • First aid and CPR certification or willingness to obtain upon hiring.
  • provide a Criminal Records Check

 

WHY JOIN US:

  • Make a meaningful impact: Help us create engaging events that inspire our community to connect with nature and foster environmental awareness and a sense of stewardship in your community.
  • Collaborative culture: Work alongside a dedicated team who share your passion for making a difference and values innovation and creativity.
  • Growth opportunities: Expand your skills and expertise in event planning while contributing to the success of a respected organization.
  • Enjoy the stunning natural landscapes of the North Okanagan and be inspired every day.
  • Wage: $21 – $23 per hour (35 hours per week) commensurate with experience.
  • 3 weeks of vacation plus a paid week off during the Christmas break

 

If you’re ready to take your event planning career to the next level and make a difference with ABNC, we want to hear from you! Apply now to join our team as an Events Coordinator and be part of something truly special. Together, we’ll create unforgettable experiences that leave a lasting impression on our community and the world.

This is NOT a remote position. There is some flexibility around working hours but the employee is required to work on site 90% of the time. Must be flexible to work evenings and weekends during scheduled events.

 

TO APPLY:

Please email your resume AND COVER LETTER ‘stating why you would be an ideal fit for this role’ to the attention of Stacey Davidson, ABNC Board Director of HR at: [email protected].

Please state “Events Coordinator” in your email subject line.

This position is available for an immediate start. Applications will be received until the position is filled. We look forward to welcoming a dedicated Events Coordinator to our ABNC family!

At Allan Brooks Nature Centre, we are committed to fostering an inclusive and diverse workplace. We encourage individuals of all backgrounds and identities to apply for this position.

We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.

 

**NEW** - Comptroller/Finance Manager (F/T, Perm), Vernon, BC - OPEN - Jan 2024

Join Our Client’s Team as Comptroller / Finance Manager at Vernon Christian School Society!

Are you a seasoned financial professional with a passion for education and a commitment to Christian values? Do you possess the skills and expertise to lead the financial operations of a vibrant and dynamic educational institution? If so, we invite you to apply for the position of Comptroller / Finance Manager at Vernon Christian School Society!

Vernon Christian School (www.vcs.ca ) is an interdenominational Christian School located in the beautiful Okanagan Valley. Their mission statement is: “Equipping students for a life of discipleship by providing excellent education in a Christ-centered community.”

Reporting to the Principal, the Comptroller plays a crucial role in ensuring the financial management, integrity, and stability of Vernon Christian School Society (VCSS).  As a senior leader of the school the Comptroller, in collaboration with the Principal and extended school administrative team, contributes to the stewardship of VCSS, providing counsel and strategic vision in support of the school’s mission.  The Comptroller is responsible for overseeing the school’s financial operations, budgeting, HR, payroll, ensuring compliance with regulatory requirements, and supporting the school’s mission and values through effective financial management.

JOB RESPONSIBILITIES

General Financial Management:

  • Develop and maintain financial policies and procedures consistent with the school’s mission and values.
  • Monitor and analyze financial performance, providing regular reports to leadership.
  • Leads the Finance Committee (FiCom) in collaboration with the Treasurer and the Principal; consults with VCSS committees and the Board upon request.
  • Assists the administrative team (Principal and VPs) with capital and operational initiatives including proposals, planning, negotiation, project management and future planning.
  • Prepares and updates long-term financial analysis and projections, including incomes and expenditures, capital requirements, cash flows and borrowing, etc.
  • Collaborate with school leadership to develop long-term financial plans aligned with the school’s mission and goals.
  • Liaise with multiple government agencies and independent school entities (ie. Ministry of Education and Child Care) as needed.

Cash Management:

  • Oversee cash flow management and forecasting to ensure adequate funds for operational needs.
  • Monitor and manage banking relationships, including credit facilities and investment accounts.
  • Review and monitor existing debt arrangements occasionally and advise the Treasurer and Board when alternate sources of funds or terms are appropriate.
  • Monitor interest rates and investment vehicles and strategically invest surplus monies, as much as possible, in the best interest of VCSS and report to the Treasurer and Board.
  • Manage school credit cards issuance and credit limits.

Accounting and Reporting:

  • Maintain and oversee the general ledger, ensuring accurate and timely recording of financial transactions.
  • Oversee day-to-day accounting functions, including accounts payable, accounts receivable, and payroll.
  • Generate accurate and timely financial statements, reports, and analyses for internal and external stakeholders.
  • Oversee documentation for Ministry of Children & Family Development and ChildCareBC to ensure smooth financial transactions and grant payments.
  • Prepare and file Registered Charity Information Return (T3010) annually, ensure timely filing of T4A slips for Bursary payments.

Tuition & Donation Receivables

  • Control collection and recording of tuition and other receivables. Develop and manage policy regarding accounts in arrears in consultation with the Finance Committee.
  • Oversee Tuition Assistance program including approvals and issuance of T slips for assistance received.
  • Prepare charitable donation receipts for the Society Members and donors in accordance with guidelines by Charities Directorate and SCSBC (Society of Christian Schools in BC). Ensure reconciliation to donor accounts.

Stewardship and Compliance:

  • Stay abreast of relevant legal and regulatory changes affecting the school’s financial operations.
  • Implement and maintain accounting policies and procedures, ensuring compliance with regulatory requirements, tax laws, and financial reporting standards, Generally Accepted Accounting Principles (GAAP), IFRS standards, CPA handbook, Charities Directorate, and relevant regulations.
  • Coordinate and manage external audits, working closely with auditors and the Board Treasurer to address any findings.
  • Ensure insurance coverage as approved by the Finance Committee advising and updating as to current conditions and values.
  • Liaise with the Insurer in the event of claims or changes in the industry.

Team Leadership and Management:

  • Supervises, mentors, and evaluates subordinate staff, fostering a collaborative and positive work environment.
  • Recruits, hires, and trains new finance support staff as required.

Budgeting and Forecasting:

  • Develop and prepare the annual budget for Board approval, working collaboratively with the Principal and Finance Committee (FiCom).
  • Finalize the annual budget in the Fall for Board review and Society approval at the AGM
  • Prepare monthly budget reports, financial forecasts, insights, and analyses to assist in school operations and support strategic decision-making.
  • Monitor actual expenses and disbursements monthly, investigate variances and report to the Treasurer and Principal.
  • Ensure that all purchases are in accordance with the annual budget approved by the Board and ensure all purchasing is in compliance with general business practices (ie. approvals & documentation)
  • Prepare and update a multi-year budget plan (3-5 year forecast) to support long-term administrative planning.

 Financial Systems and Controls:

  • Evaluate, enhance, and maintain sound internal controls to safeguard assets and ensure fiscal responsibility.
  • Identify opportunities for process improvements and implement best practices in financial management.
  • Regularly review accounting software and procedures. Recommend proposed changes with rationale and cost implications.

Payroll:

  • Ensure payroll is accurately processed in accordance with the contracts, government top ups, annual budget and Employment Standards legislation.
  • Prepare required remittances to Revenue Canada, EHT and Benefits Providers. Ensure benefits are administered and reviewed regularly and comply with changing legislation.
  • Prepare T-4s for all employees and submit ROE’s as required.

Human Resource Management

  • Oversees HR policies & procedures, ensuring compliance with the BC Employment Standards Act, WorkSafeBC and Human Rights legislation, stays current on legislative changes and HR trends.
  • Retains employee files and HR records and maintains confidentiality.
  • Manages the compensation & benefits plan, pension administration, and ensures accurate expense reimbursements performed by the Bookkeeper.
  • Supports the Principal by reviewing questions, concerns & grievances related to HR policies & practices.

 

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES

  • Bachelor’s degree in accounting, Finance, or a related field; with CPA designation
  • 5 to 10 years of experience in financial management with knowledge of nonprofit accounting principles and charity regulations.
  • Experience in educational institutions, non-profit or charity organizations is a significant asset.
  • Strong understanding of Christian values. Embraces and promotes the mission and values of Vernon Christian School, with willingness to adhere to and sign the VCS Community Standards Policy.
  • Able to develop a clear understanding of Christian education.
  • Experience in budgeting and payroll
  • Experience developing and implementing HR policies and best practices is an asset.
  • Excellent analytical, communication, interpersonal and leadership skills.
  • Operates effectively in a collaborative team environment; establishes a rapport and builds strong relationships.
  • Proficiency in financial software and Microsoft Office applications.
  • Self-driven, professional, and positive with a strong and independent work ethic.
  • Highly organized with the ability to prioritize.
  • Fosters credibility, integrity, and a high level of confidentiality.
  • Provides high-quality work with accuracy and attention to detail.
  • Flexible with the ability to adapt and operate effectively in a challenging and changing environment.

 

WHY JOIN VCS?

  • A supportive and collaborative professional team environment
  • Wage: $80,000 – 100,000
  • Flexible schedule, hybrid work model
  • Benefits Plan
  • On-site parking
  • Paid Time off
  • RRSP Match

Apply now and contribute to the success of Vernon Christian School Society!

TO APPLY:

Please email your resume AND COVER LETTERdescribing your Personal Statement of Faith & Philosophy of Christian Education’ to the attention of Stacey Davidson at: [email protected].

Please state “Comptroller” in your email subject line.

This position will remain open until the position is filled.

Thank you in advance for your interest –only short-listed candidates will be contacted.

 

**NEW** - Programs Coordinator (F/T, Permanent), Vernon, BC - OPEN - reposted Nov 2023

Join Our Team as the Programs Coordinator at Allan Brooks Nature Center!

 

Are you passionate about connecting people with the wonders of nature? Do you have a knack for designing engaging and interactive learning experiences? If so, we have the perfect opportunity for you!

 

Allan Brooks Nature Center (ABNC) is seeking a dynamic, creative and enthusiastic Programs Coordinator to join our team to play a vital role in our mission to inspire environmental stewardship and foster a deep appreciation for the natural world, and help us connect visitors of all ages to the unique and diverse natural history of the Okanagan region.

 

About Us: At ABNC, our mission is to increase public awareness, appreciation and stewardship of nature by providing firsthand opportunities to see and learn of the Okanagan’s unique and diverse natural history, educational programs and displays, and showcasing its natural areas and features, as well as the heritage of the person Allan C. Brooks. To learn more about Allan Brooks Nature Centre, visit ABNC website: www.abnc.ca

 

As the Programs Coordinator, you will be the driving force behind our educational initiatives and interactive learning programs. You’ll have the unique opportunity to design, implement and oversee diverse and engaging programs that cater to audiences of all ages. Whether it’s leading guided hikes through scenic trails, hosting interactive environmental and nature-based workshops, or collaborating with schools to bring hands-on learning experiences to students, you’ll be instrumental in creating memorable moments that resonate with our visitors for a lifetime.

 

Role and Responsibilities:

Reporting to the Centre Manager, this role involves planning, coordination, implementation and execution of various year-round public learning programs, school educational programming, workshops, on and off-site events, centre exhibits and attractions, as well as guided and self-guided tours designed to foster an understanding and appreciation for local ecosystems, wildlife, and conservation efforts.

 

Your responsibilities will include:

  • Designing and implementing engaging learning programs suitable for various age groups.
  • Collaborating with the ABNC team to create an annual calendar of nature-related programs, workshops, and events.
  • Utilize your creativity to develop new captivating interpretive displays, exhibits, projects, and activities that align with ABNC’s mission.
  • Establishing and nurturing partnerships with local schools, community groups, and organizations to foster meaningful connections and expand our outreach.
  • Conducting informative and interactive guided tours, talks, and events to promote environmental awareness.
  • Incorporate British Columbia Ministry of Education curriculum in the development, design and delivery of school programs.
  • Develop and provide cost proposals to create new displays, features and educational amenities for committee review and recommendation.
  • Manage bookings, confirmations, facilitation of school education programs, camps, group tours and ABNC party programs (ie. birthdays, weddings) and schedule staff as required.
  • Continuously assess and refine programs based on participant feedback and emerging educational trends.
  • Conduct research to stay current with trends in environmental education, interpretive techniques, and conservation and stewardship practices to enhance the quality of programs.
  • Work with the Centre Manager to develop program budgets, track expenditures, and ensure cost-effective operations, as well as plan annual programming staff needs, modify job descriptions, hire program staff, and summer student placements.
  • Collaborate with Communications Coordinator on marketing and promotion strategies for programs, to attract participants for school programs, summer camps, and public programs and events.
  • Supervising, training, scheduling, and overseeing daily work performance of seasonal program staff and volunteers.

 

Qualifications & Requirements:

  • Bachelor’s degree in Business Administration, Environmental Science, Education, or a related field.
  • Proven experience in creative program development within a nature center, science center, museum, or similar educational setting.
  • Strong interpersonal skills, confident in public speaking with the ability to connect with diverse audiences.
  • A passion for environmental education, conservation, and inspiring curiosity about nature.
  • Excellent organizational skills and the ability to manage multiple programs simultaneously.
  • Proficiency in MS Office, Google Workspace, and willingness to learn new tools.
  • Collaborative team player and leader with ability to supervisor a small team, coach, mentor and train seasonal program staff.
  • Ability to make sound judgments and respond actively as the leader of visitor and volunteer groups including children, seniors and special needs groups.
  • Familiarity with social media and marketing is a plus.
  • Knowledge of the Okanagan’s natural environment is desirable.
  • First aid and CPR certification or willingness to obtain upon hiring.
  • Comfortable working both indoors and outdoors in various weather conditions.

 

The position requires candidates to:

  • have a valid BC Driver’s License and reliable transportation
  • obtain OFA Level 1
  • provide a Criminal Records Check

 

Why Join ABNC:

  • Be part of a dedicated team working towards a noble mission.
  • Make a significant impact by fostering environmental awareness and a sense of stewardship in your community.
  • Develop and implement innovative educational programs.
  • Work in a dynamic, supportive and collaborative environment that values innovation and creativity.
  • Enjoy the stunning natural landscapes of the North Okanagan and be inspired every day.
  • Opportunity for personal and professional growth.

Wage: $24-25/hr, 35 hours per week.

Join us in this rewarding journey and be a part of something greater than yourself!

In this role, you will have the opportunity to make a real impact on our organization and our community. You will work with a dedicated team of professionals who are committed to our mission and share your passion for making a difference.

 

If you are creative, organized, and enthusiastic with a love for nature and education and are ready to inspire, educate and make a lasting impact on individuals’ connection to nature in the Okanagan, we invite you to apply for the Programs Coordinator position at Allan Brooks Nature Center. Help us inspire the next generation of nature enthusiasts and make a meaningful impact on our community!

 

This is NOT a remote position. There is some flexibility around working hours but the employee is required to work on site 90% of the time.

To Apply:

Please email your resume AND COVER LETTER ‘stating why you would be an ideal fit for this role’ to the attention of Stacey Davidson, ABNC Board Director of HR at: [email protected].

Please state “Programs Coordinator” in your email subject line.

 

This position will remain open until the ideal candidate is found. We look forward to welcoming a dedicated Programs Coordinator to our ABNC family!

Thank you in advance for your interest – we will do our best to reply to all applicants; however, in the event of a high number of applications only short-listed candidates will be contacted.

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