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Executive Director – F/T - Vernon, BC

Do you have a passion for science, technology, astronomy and education? Do you love connecting with people of all ages and being an ambassador for science, public engagement and education? The Okanagan Science Centre (OSC) is seeking an Executive Director to continue to champion the mission of the OSC and increase scientific literacy in our region.

The Okanagan Science Centre is a non-profit, charitable organization whose mission is to “inspire scientific inquiry through dynamic and interactive learning experiences; to encourage all ages to appreciate the relevance and universality of science, and its application in our region.

Reporting to the Board of Directors, the Executive Director is responsible for successfully managing and leading the entire operations ensuring the safe, efficient and positive running of the organization in order to support the accomplishment of OSC’s mission, objectives and strategic plan. The focus of the position will include fundraising and fund sourcing, public relations and community outreach, staff leadership, financial and administrative management, overseeing effective marketing strategy of OSC, as well as the successful delivery of dynamic, interactive and meaningful educational programs and exhibits, delivering value to every stakeholder.  

Key responsibilities include:

  • Build and maintain excellent working relationships with all stakeholders including: staff, volunteers, members, donors, visitors, community members, government, media, and the Board of Directors.
  • Manage, lead, develop, hire and retain staff. Create an effective and motivated work environment where ideas are shared, collaboration occurs and results are obtained.
  • Oversee and provide leadership and management of day-to-day Centre operations.
  • Develop, implement and deliver high quality and meaningful educational programs and exhibits that fulfill the mission of the OSC.
  • Manage organizational finances ensuring the annually approved budget is attained and accounting records are kept.
  • Lead fund development initiatives including researching potential sources of funds for new and existing programs. Search and apply for grant opportunities as well as seek and engage donors, supporters, sponsors and other stakeholders through directed campaigns, partnerships and events.
  • Ensure appropriate operational and financial policies are developed and followed.
  • Executing the strategic plan adopted by the Board of Directors.
  • Be alert to potential issues and opportunities that may affect the Centre, ensure that proactive actions are taken and consult with the Board on opportunities, challenges and situations affecting the organization.
  • Deliver public speaking presentations and live media interviews as required. 
  • Act as OSC representative to other community organizations. Develop partnerships and improve collaboration and communication between OSC and government agencies such as the City and Regional Districts, contractors, volunteers, other non-profit organizations, and the community.

Qualification, Abilities and Requirements:

  • Post-secondary diploma/degree in Business Management or similar plus several years of leadership experience in the non-profit sector. Equivalent work experience may be considered.
  • Knowledge, understanding and experience working within non-profit, tourism, educational or customer focused organizations is an asset.
  • Collaborative leadership and team-oriented work style; able to train, supervise, mentor, motivate, inspire and engage a diverse group of staff and volunteers. 
  • Exceptional communication, interpersonal, and relationship building with ability to engage the public.
  • Strong computer skills with an aptitude for interpreting financial information.
  • Self-directed, highly organized with ability to multi-task, problem solve, work well under pressure and adapt quickly to changing priorities.

How to apply:

Please apply by emailing your cover letter, resume and salary expectations to the attention of Stacey Davidson at: [email protected]. Please state “Executive Director” in the email subject title. 

This position is available to start immediately. Resumes will be reviewed as received and interviews will be scheduled shortly thereafter.

No phone calls or agencies please. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Digital Media Marketing Assistant – F/T Summer - Vernon, BC

(This opportunity is open to youth between the ages of 15 and 30 as part of a government grant program.) 

Are you naturally creative, have strong writing skills, an eye for design, are good with computers, technology and have an interest in the field of online marketing?  We are searching for a social media superhero (cape and mask not required) to work closely with our CEO and Business Development Manager (BDM) as our Digital Media Marketing Assistant this summer!  

Click here (opens in new tab/window) to watch a short video about this oppurtunity.

We aren’t looking for an expert (although experts are welcome to apply) but we need someone with lots of enthusiasm, high creativity (both for ideas and design), a bit of a tech-nerd with a huge aptitude for learning software quickly, who is willing to work hard and have fun while doing it!  This is a great opportunity for a youth wanting to pursue a career in Digital Media or Online Marketing.  

A little about us:

Virtual Job Search Coach was founded in 2008 by Stacey Davidson (CEO).  You can check out our website at www.virtualjobsearchcoach.com for all the details and learn everything you wanted to know about the CEO and BDM on the about us page.  In short, we provide Employment Coaching to all levels of Job Seekers globally as well as recruitment and outplacement services to Okanagan-based businesses.  We are also on Twitter, Facebook, LinkedIn and Instagram so feel free to check us out! 

Here’s a taste of the kinds of things you can be doing on any given day:

  • Assisting the CEO and BDM with conducting and filming video interviews and online marketing videos including the setup and operation of recording equipment and lighting (and hey if you are open to starring in any of our videos – we are cool with that!) 
  • Creating and editing online animated and cartoon videos with cool software (this is fun stuff!)
  • Scheduling posts on multiple social media channels (ex. Facebook, Twitter, LinkedIn, Instagram)
  • Researching information and drafting blogs, articles, social media and/or newsletters
  • Designing social media posts as part of our annual social media calendar (we provide the tools and guidance, you bring your creativity and artistic eye!)
  • Assisting with designing lead magnet materials and other digital materials (woohoo! creativity time!)
  • Help with setup of website back-links (don’t worry if you don’t know what this is, our CEO doesn’t either – you can learn together!)
  • Building website landing pages (woohoo! more creativity!)
  • Setting up email campaigns and working with Mailchimp and ActiveCampaign software
  • Assisting with implementing Facebook and Google ads campaigns
  • Perform keyword, hashtag and trends research and create lists (it’s way more fun than it sounds!)
  • Assist with setup and launching of automated webinars
  • Perform data entry as required (sounds boring right?… we’ll keep it to a minimum!)
  • Research new digital software programs as requested and make recommendations (we might be old dogs but we are open to learning new tricks!) 
  • Monitor social media analytics and help the CEO identify and determine which online strategies are working most effectively for the business (you get to be the Sherlock Holmes of data!) 

Skills & Qualifications

  • If you have some formal course training or education in social media, digital marketing or related skills – fantastic!  However we also value self-taught skills and experience. 
  • Some experience with video editing and design software is ideal.
  • Good knowledge of social media platforms and how to create posts.
  • Very good writing skills will be considered a huge asset.
  • The ability to juggle….. (multiple priorities and tasks) is very important.
  • Familiarity with software for Desktop Publishing, Graphic and/or Video Design and online marketing is an asset – Here are some of the ones we use: Doodly, PresenterMedia, Canva, Crello, VegasPro17, Google Docs, MS Powerpoint, MS Word, Mailchimp, ActiveCampaign, Clickfunnels, Photo editing software 

Wage & Term:  

This role pays $16/hr and will be 30 hours per week.  The length of term is based on grant approval but we anticipate approximately 12 weeks starting in mid or late May (start date is negotiable).  We also hope to offer continued employment on a reduced part-time basis after the grant term is completed.

We work out of our home and don’t operate under traditional business hours so we are able to offer some flexibility with the working hours.  Once trained, if you are someone who is capable of working independently at home (not everyone is cut out for it), we are open to the possibility of you working from home 2 to 3 days a week. 

We are very serious about the quality of our work, our business ethics, our reputation and the services we offer but we also believe life is too short not to love what we do so in case you haven’t guessed it – we like to have a little fun and a sense of humour too!  So if this opportunity sounds like a good fit for you then we definitely want to hear from you!

How to Apply:

We are less interested in your resume and more interested in WHY we should hire you!  You’re welcome to submit a resume…. but what we really want to see is a LETTER explaining Why You Are The Best Person For This Job!  Tell us a little about yourself – things like: your talents, describe your software and technical skills, what your goals are, your dream job, what you do in your spare time, your favourite colour……this is your chance to show us how creative you are!  If you have a social media channel, blog, website, artwork or samples of your graphic or writing skills you’d like to share with us – we’d love to see them! To apply, please EMAIL Stacey Davidson at [email protected] before Friday, April 24th (DEADLINE EXTENDED from the 10th). We get over 100 emails a day so please put “SUPERHERO” in your email subject line so you stand out. ☺

This opportunity is open to everyone between the ages of 15 and 30 (this is a stipulation of the grant).  We support the hiring of underrepresented groups including new immigrants/refugees, Indigenous, visible minorities/racialized youth, LGBTQ2 youth, youth with limited or no previous work experience and persons with physical disabilities.

What youth participants are eligible

To be eligible, youth must:

  • be between 15 and 30 years of age at the start of the employment*
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible. As the objective of the Canada Summer Jobs program is to support youth entering the Canadian labour market, the temporary nature of an international student’s time in Canada does not allow for a long-term connection to the labour market.

Intermediate Accounting Technician – F/T Permanent – Kelowna, BC

Intermediate Accounting Technician

Are you an experienced Accounting Technician who loves working with numbers, utilizing advanced technology and providing exceptional client service? Our highly professional Kelowna client is a small public practice accounting firm that uses leading edge technology and paperless accounting practices to provide top-notch accounting solutions, tax and bookkeeping services. 

Intrigued by this unique opportunity to put your accounting skills to use, further develop in your career and become a paperless accounting superhero with this progressive company? Then we want to hear from YOU!   

On any given day, you’ll be doing some or all of these things:

  • Preparing Personal and Corporate Tax Returns
  • Completing Notice to Reader year ends using Caseware and Professional Tax Software
  • Providing monthly bookkeeping and reconciliations using cloud-based accounting software and document management systems, including:

-Ad hoc working papers and bookkeeping calculations

-Assist with GST/PST returns

-Assist with WCB Filings

-Assist with Payroll

  • Learning and implementing new software programs
  • Providing exceptional service by communicating with, following up and providing clarification to clients as needed
  • Scanning documents to the cloud
  • Assist clients with on-boarding and setup in our systems
  • Providing administrative support and other duties as required

Our ideal candidate will have:

  • 2-3 years bookkeeping/accounting tech experience in a public practice accounting firm
  • 1-2 years full-time studies in accounting (certificate/diploma or equivalent level of accounting courses)
  • self-motivation with a thirst for technology and learning new platforms who is excited to expand their knowledge
  • excellent critical thinking skills and attention to detail
  • professional business-like attire
  • a mature attitude and strong work ethic
  • the ability to take initiative, ask for help but try it out on your own first
  • adaptability to move between diverse projects quickly and efficiently
  • software experience in Hubdoc, Receipt Bank, Quickbooks Online, Xero, Caseware, and professional Tax Software (such as Profile, Tax Cycle and Tax Prep)
  • strong English skills both written and spoken

The perks:

  • Monday to Friday flexible, full-time hours with a set schedule
  • $25 per hour 
  • Work in a professional team environment
  • excellent medical/health plan (after completion of probationary period)
  • professional development opportunities through continuous learning
  • opportunity to work one day a week from home
  • 3 weeks vacation (one week for Christmas closure)

If this describes you, please apply with a resume and cover letter (in PDF or Word format) to [email protected].  Applications will be reviewed as they are received and interviews will be conducted accordingly.  This posting will remain open until the position is filled. Please use “Accounting Technician” in the email subject title. 

No phone calls or agencies please. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Accountant – Kelowna, BC - Position Filled Feb 2020
Centre Manager – F/T– Vernon, BC - Position Filled Feb 2020

Are you a highly organized, energetic and enthusiastic people-person?  Do you love engaging with the public and being an ambassador for nature and education?  We are looking for a Centre Manager to join our staff team of super heroes to manage the general operations of Allan Brooks Nature Centre. 

The Allan Brooks Nature Centre’s (ABNC) mission is to increase public awareness, appreciation and stewardship of nature in the Okanagan by providing firsthand opportunities to see and learn of the Okanagan’s unique and diverse natural history, information programs & displays, and showcasing its natural areas and features, as well as the heritage of the person Allan C. Brooks.  To learn more about Allan Brooks Nature Centre, visit ABNC website: www.abnc.ca

Reporting to the Board of Directors, the Centre Manager is responsible for successfully managing and leading the ABNC’s entire operations ensuring the safe, efficient and positive running of the organization in order to support the accomplishment of ABNC’s mission and objectives. The focus of the position will include fundraising and fund sourcing, public relations and community outreach, staff leadership, financial and administrative management, overseeing effective marketing strategy of ABNC as well as the successful delivery of dynamic and interactive educational programs and exhibits, and delivering value to every stakeholder.  

Key Responsibilities include:

Financial, Administrative, HR & Board Support

  • Implement, manage and ensure compliance with governance policies and procedures that have been established by the Board of Directors. Consults with the Board on opportunities, challenges and situations affecting the organization.
  • Attend ABNC Board and Annual General Membership Meetings and assist when requested in the organization of board meetings such as scheduling, drafting agendas, compiling minutes as needed. 
  • In collaboration with department staff, report program outcomes/accomplishments and results to the Board and relevant stakeholders. 
  • Provide financial and/or operations information in preparation for annual report and board reports. Ensure that fiscal reports are appropriate for legal requirements and for funding partners. 
  • Maintain employee files, monitor and approve payroll, facilitate reimbursement of volunteer and staff expense claims; work closely with the Bookkeeper to monitor receipts, expenditures and cash flow; report to the Board monthly.
  • Compile documentation and ensure all hours and costs have been allocated for projects appropriately.
  • Perform data entry and analysis functions; answer inquiries, draft, review and revise documents, correspondence and reports including formatting, proofreading and designing document layouts.
  • Manage, lead, develop, hire and retain staff. Create an effective work environment where ideas are shared, collaboration occurs and results are obtained.
  • In collaboration with the HR Committee, provide all staff with annual performance evaluations and performance improvement plans, as required.
  • Participate on several Board committees as required. Provide and facilitate flow of information between Board, Committees, staff and volunteers. 

 

  • Operational
    As Manager and part of the ABNC staff team, contribute collectively to supporting operational needs of the organization. This includes answering phones, covering the front desk, participating in various fundraising events, program activities and awareness campaigns.
  • Build and maintain excellent working relationships with the Board, staff, volunteers, members, visitors, sponsors, the community and general public, government and media, maintaining ABNC’s reputation and commitment to service.
  • Oversee and provide leadership and management of day-to-day office Centre operations. Delegate projects and tasks as appropriate (in collaboration with core staff) to summer staff and volunteers. 
  • Be alert to potential issues and opportunities that may affect the Centre and ensure that proactive actions are taken.
  • Implement the strategic plan, monitor set objectives, and ensure goals are met. 
  • Identify, develop and implement new and improved policies, establish standards, and procedures in order to support and improve efficiency and accommodate ABNC’s operational functions. 
  • Primary resource for matters related to licenses, warranties, registrations, insurance, office automation, information systems or equipment problems and liaises with contractors and suppliers to resolve problems.
  • Ensure that staff and volunteers work in a safe, healthy, and supportive environment in accordance with WorkSafe BC Standards, ABNC’s policies and mission.
  • Assist the Building & Grounds Committee as necessary in coordinating specific buildings & grounds activities, improvements and repairs.

 

Fund Development, Fundraising, Public Relations & Community Outreach

  • Lead fund development initiatives including grant opportunities as well as seek and engage donors, supporters, sponsors and other stakeholders through directed campaigns, partnerships and events.
  • Research potential sources of funds for new and existing programs and inform the Board for decision to apply and for inclusion in Centre’s planning process.
  • Act as ABNC representative to other community organizations. Improve collaboration and communication between ABNC and partners such as OCCP, government agencies such as the City and Regional Districts, contractors, volunteers, Naturalist clubs, other non-profit organizations, and the community.
  • Maintain and build relationships to identify and acquire sources of funding for the Centre.
  • Deliver public speaking presentations and live media interviews as required. 
  • In collaboration with the Board Committee, develop media and marketing strategies for ABNC events, programs, and campaigns.

Work Term: Full-time (35 hours/week, 30 minute unpaid lunch) to accommodate Centre Operations with flexibility to work weekends and evenings for special events as needed.

Salary: $45,000
 
Qualifications, Abilities and requirements:

  • Post-secondary diploma/degree in Business Management or similar plus several years of progressive experience in the non-profit sector. Equivalent work experience may be considered.
  • Knowledge, understanding and experience working within non-profit, tourism, educational or customer focused organizations is an asset.
  • Collaborative leadership and team-oriented work style; able to train, supervise, mentor, motivate, inspire and engage a diverse group of staff and volunteers. 
  • Excellent communication, interpersonal, conflict resolution and relationship building skills.
  • Confident public speaking and presentation skills for emceeing public events and media interviews.
  • Exceptional customer service focus with ability to engage the public.
  • Strong computer skills, MS Office, database management and record keeping skills. 
  • Self-directed, highly organized with strong coordination skills.  Ability to multi-task, prioritize, problem solve, work well under pressure and adapt quickly to changing priorities.
  • Analytical with an aptitude for interpreting financial information with high attention to detail, good spelling, grammar and proofreading.
  • Knowledge of local nature, animals and ecosystems is an asset
  • Flexibility and willingness to adjust hours to accommodate the needs of the role and ABNC program scheduling needs.
  • Passionate about nature, education and working with a great group of people while having fun!


The position requires candidates to:

  • provide a Criminal Records Check (since you will be working around children and with vulnerable populations)
  • have a valid BC Driver’s License and be willing to provide a driver’s abstract for review
  • have or willing to obtain Occupational First Aid Level 1 (or acceptable equivalent)

 
How to apply:

Please apply by emailing your resume and cover letter to the attention of Stacey Davidson, HR Director at: [email protected]Please DO NOT apply in-person at the Centre (the Centre is closed for the winter).  

 

The position will start March 15th or sooner if possible and the posting will remain open until filled. Applications will be reviewed as received and interviews will be held accordingly.

Please state “Manager” in your email subject line.

 

Thank you in advance for your interest – we will do our best to reply to all applicants; however, in the event of a high number of applications only short-listed candidates will be contacted.

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