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Are you passionate about creating unforgettable experiences that make a difference? Do you thrive in a dynamic environment where your creativity and organizational skills shine? If so, we have the perfect opportunity for you!

At ABNC, we’re dedicated to making a positive impact on our community and the environment. As our Events Coordinator, you’ll play a pivotal role in bringing our mission to life through the planning, coordination, and execution of a wide range of events. From educational workshops and community engagement campaigns to festivals and fundraisers, you’ll have the chance to make a difference every day.

 About ABNC:

At ABNC, our mission is to increase public awareness, appreciation and stewardship of nature by providing firsthand opportunities to see and learn of the Okanagan’s unique and diverse natural history, educational programs and displays, and showcasing its natural areas and features, as well as the heritage of the person Allan C. Brooks. To learn more about Allan Brooks Nature Centre, visit ABNC website: www.abnc.ca

GENERAL SCOPE OF DUTIES:

Reporting to the Centre Manager, the Events Coordinator will directly contribute to ABNC’s mission through planning, coordinating and executing a variety of events, ranging from educational workshops, community engagement campaigns and festivals to fundraisers and corporate gatherings.

The Events Coordinator is responsible for all aspects of event planning including resources, logistics, budget management, goals, marketing, timelines, scheduling and training volunteers as well as ensuring brand consistency when coordinating community messaging, marketing and communications for events.

The Event Coordinator must thrive in a team environment with limited supervision, and quickly comprehend and act on changing priorities when necessary. This position will work closely with other organization team members, the Centre Manager, Board Committees, and volunteers.

JOB RESPONSIBILITIES:

Event Planning

• Collaborate with the ABNC team to conceptualize and plan events that align with the mission, objectives and strategic goals of ABNC. Determining event goals, target audience, budgets, timelines, and logistical requirements.
• Focus on creating engaging and memorable experiences for event participants. Coordinate interactive activities, educational sessions, entertainment, and other elements to enhance the overall attendee experience.
• Develop comprehensive marketing and promotional strategies to generate awareness and drive attendance for events. Utilize various channels, including social media, email marketing, press releases, and partnerships, to effectively promote events to target audiences. Maintain updated events calendar.
• Identify and liaise with vendors, sponsors, and partners to secure necessary resources and support for events. Negotiate contracts, manage relationships, and ensure that all parties are aligned with event objectives.
• Ensure all logistical details (catering, audiovisual equipment, permits, volunteers/staffing) are organized and executed seamlessly to deliver high-quality events.
• Develop and manage event budgets, ensuring that expenses are kept within approved limits and that resources are allocated effectively to achieve desired outcomes. Monitor financial performance and provide regular reports on budget status.
• Conduct post-event evaluations to assess the success of events based on established metrics and objectives. Gather feedback from participants, sponsors, and stakeholders to identify areas for improvement and inform future event planning efforts.

Volunteer Recruitment & Coordination

• Collaborate with the Centre Manager and Programs Coordinator to assess/determine how many volunteers are needed and for what roles to enhance program/service delivery.
• Assist the ABNC team to recruit, train, schedule, and supervise volunteers to support event activities and operations.
• Assist the team in developing volunteer recruitment strategies to attract individuals who are passionate about nature and environmental conservation.
• Coordinate volunteer orientation sessions and provide training on event roles, responsibilities, and procedures.
• Create volunteer schedules and ensure adequate coverage for all event tasks.
• Provide ongoing support, guidance, and supervision to volunteers throughout the event planning and execution process.
• Assist in maintaining a database of information on availabilities and skills of volunteers.
• Assist or lead ways to recognize and reward volunteer efforts. Plan, implement and participate in volunteer recognition activities to recognize the contribution of volunteers to the organization.

General / Administrative

• Develop and maintain and up-to-date department procedural handbook.
• Participate in the Event Committee and other committees as requested.
• Represent ABNC at community events; engaging public about ABNC programs and events.
• Present a professional and pleasant customer service environment and ensure positive communications for building and maintaining great working relationships with all stakeholders, including staff, volunteers, members, visitors, and community at large, delivering value to each of the stakeholders and maintaining ABNC’s reputation and commitment to service.
• As part of the ABNC staff team, contribute collectively to supporting operational needs of the organization. This includes as necessary, answering phones, covering the front desk, cleaning/garbage, participating in various fundraising events, program activities and awareness campaigns.
• Perform related duties, as required.

HR &Workplace Safety

As part of the ABNC staff team contribute to:

• Ensuring that staff and volunteers work in a safe, healthy, and supportive environment in accordance with WorkSafe BC Standards, ABNC’s policies and mission.
• Identifying risks and understanding their impact, providing input into developing policies and procedures that will eliminate or reduce those risks.

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:

• A degree or diploma in event management, hospitality, marketing, communications, or similar preferred. Equivalent work experience may be considered.
• Proven experience (2+ years) in event planning, coordination, and execution, preferably in a non-profit, tourism, educational or customer focused organization.
• Self-directed with strong organizational skills and the ability to manage multiple projects simultaneously and meet deadlines.
• Excellent communication, interpersonal and conflict resolution skills with the ability to build relationships and collaborate effectively with internal and external stakeholders.
• Collaborative leadership and team-oriented work style; able to train, supervise, mentor, motivate and inspire diverse groups of volunteers.
• Confident public speaking and presentation skills for emceeing public events and media interviews.
• Creative thinking and problem-solving abilities with high attention to detail to overcome challenges and create innovative event experiences.
• Proficiency in Microsoft Office suite, social media platforms and database management.
• Able to work under pressure and adapt quickly to changing priorities.
• Flexibility and willingness to adjust hours to accommodate the needs of the role and ABNC program scheduling needs.
• Passion for nature, environmental conservation, and outdoor education.

CANDIDATES MUST:

• have a valid BC Driver’s License, reliable transportation and willing to provide a driver’s abstract for review
• First aid and CPR certification or willingness to obtain upon hiring.
• provide a Criminal Records Check

WHY JOIN US:

• Make a meaningful impact: Help us create engaging events that inspire our community to connect with nature and foster environmental awareness and a sense of stewardship in your community.
• Collaborative culture: Work alongside a dedicated team who share your passion for making a difference and values innovation and creativity.
• Growth opportunities: Expand your skills and expertise in event planning while contributing to the success of a respected organization.
• Enjoy the stunning natural landscapes of the North Okanagan and be inspired every day.
• Wage: $21 – $23 per hour (35 hours per week) commensurate with experience.
• 3 weeks of vacation plus a paid week off during the Christmas break

If you’re ready to take your event planning career to the next level and make a difference with ABNC, we want to hear from you! Apply now to join our team as an Events Coordinator and be part of something truly special. Together, we’ll create unforgettable experiences that leave a lasting impression on our community and the world.

This is NOT a remote position. There is some flexibility around working hours but the employee is required to work on site 90% of the time. Must be flexible to work evenings and weekends during scheduled events.

TO APPLY:

Please email your resume AND COVER LETTER ‘stating why you would be an ideal fit for this role’ to the attention of Stacey Davidson, ABNC Board Director of HR at: [email protected].

Please state “Events Coordinator” in your email subject line.

This position is available for an immediate start. Applications will be received until the position is filled. We look forward to welcoming a dedicated Events Coordinator to our ABNC family!

At Allan Brooks Nature Centre, we are committed to fostering an inclusive and diverse workplace. We encourage individuals of all backgrounds and identities to apply for this position.

We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.

Join Our Team as the Programs Coordinator at Allan Brooks Nature Center!

Are you passionate about connecting people with the wonders of nature? Do you have a knack for designing engaging and interactive learning experiences? If so, we have the perfect opportunity for you!

Allan Brooks Nature Center (ABNC) is seeking a dynamic, creative and enthusiastic Programs Coordinator to join our team to play a vital role in our mission to inspire environmental stewardship and foster a deep appreciation for the natural world, and help us connect visitors of all ages to the unique and diverse natural history of the Okanagan region.

About Us: At ABNC, our mission is to increase public awareness, appreciation and stewardship of nature by providing firsthand opportunities to see and learn of the Okanagan’s unique and diverse natural history, educational programs and displays, and showcasing its natural areas and features, as well as the heritage of the person Allan C. Brooks. To learn more about Allan Brooks Nature Centre, visit ABNC website: www.abnc.ca

As the Programs Coordinator, you will be the driving force behind our educational initiatives and interactive learning programs. You’ll have the unique opportunity to design, implement and oversee diverse and engaging programs that cater to audiences of all ages. Whether it’s leading guided hikes through scenic trails, hosting interactive environmental and nature-based workshops, or collaborating with schools to bring hands-on learning experiences to students, you’ll be instrumental in creating memorable moments that resonate with our visitors for a lifetime.

Role and Responsibilities:

Reporting to the Centre Manager, this role involves planning, coordination, implementation and execution of various year-round public learning programs, school educational programming, workshops, on and off-site events, centre exhibits and attractions, as well as guided and self-guided tours designed to foster an understanding and appreciation for local ecosystems, wildlife, and conservation efforts.

Your responsibilities will include:

• Designing and implementing engaging learning programs suitable for various age groups.
• Collaborating with the ABNC team to create an annual calendar of nature-related programs, workshops, and events.
• Utilize your creativity to develop new captivating interpretive displays, exhibits, projects, and activities that align with ABNC’s mission.
• Establishing and nurturing partnerships with local schools, community groups, and organizations to foster meaningful connections and expand our outreach.
• Conducting informative and interactive guided tours, talks, and events to promote environmental awareness.
• Incorporate British Columbia Ministry of Education curriculum in the development, design and delivery of school programs.
• Develop and provide cost proposals to create new displays, features and educational amenities for committee review and recommendation.
• Manage bookings, confirmations, facilitation of school education programs, camps, group tours and ABNC party programs (ie. birthdays, weddings) and schedule staff as required.
• Continuously assess and refine programs based on participant feedback and emerging educational trends.
• Conduct research to stay current with trends in environmental education, interpretive techniques, and conservation and stewardship practices to enhance the quality of programs.
• Work with the Centre Manager to develop program budgets, track expenditures, and ensure cost-effective operations, as well as plan annual programming staff needs, modify job descriptions, hire program staff, and summer student placements.
• Collaborate with Communications Coordinator on marketing and promotion strategies for programs, to attract participants for school programs, summer camps, and public programs and events.
• Supervising, training, scheduling, and overseeing daily work performance of seasonal program staff and volunteers.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Environmental Science, Education, or a related field.
• Proven experience in creative program development within a nature center, science center, museum, or similar educational setting.
• Strong interpersonal skills, confident in public speaking with the ability to connect with diverse audiences.
• A passion for environmental education, conservation, and inspiring curiosity about nature.
• Excellent organizational skills and the ability to manage multiple programs simultaneously.
• Proficiency in MS Office, Google Workspace, and willingness to learn new tools.
• Collaborative team player and leader with ability to supervisor a small team, coach, mentor and train seasonal program staff.
• Ability to make sound judgments and respond actively as the leader of visitor and volunteer groups including children, seniors and special needs groups.
• Familiarity with social media and marketing is a plus.
• Knowledge of the Okanagan’s natural environment is desirable.
• First aid and CPR certification or willingness to obtain upon hiring.
• Comfortable working both indoors and outdoors in various weather conditions.

The position requires candidates to:

• have a valid BC Driver’s License and reliable transportation
• obtain OFA Level 1
• provide a Criminal Records Check

Why Join ABNC:

• Be part of a dedicated team working towards a noble mission.
• Make a significant impact by fostering environmental awareness and a sense of stewardship in your community.
• Develop and implement innovative educational programs.
• Work in a dynamic, supportive and collaborative environment that values innovation and creativity.
• Enjoy the stunning natural landscapes of the North Okanagan and be inspired every day.
• Opportunity for personal and professional growth.

Wage: $24-25/hr, 35 hours per week.

Join us in this rewarding journey and be a part of something greater than yourself!

In this role, you will have the opportunity to make a real impact on our organization and our community. You will work with a dedicated team of professionals who are committed to our mission and share your passion for making a difference.

If you are creative, organized, and enthusiastic with a love for nature and education and are ready to inspire, educate and make a lasting impact on individuals’ connection to nature in the Okanagan, we invite you to apply for the Programs Coordinator position at Allan Brooks Nature Center. Help us inspire the next generation of nature enthusiasts and make a meaningful impact on our community!

This is NOT a remote position. There is some flexibility around working hours but the employee is required to work on site 90% of the time.

To Apply:

Please email your resume AND COVER LETTER ‘stating why you would be an ideal fit for this role’ to the attention of Stacey Davidson, ABNC Board Director of HR at: [email protected].

Please state “Programs Coordinator” in your email subject line.

This position will remain open until the ideal candidate is found. We look forward to welcoming a dedicated Programs Coordinator to our ABNC family!

Thank you in advance for your interest – we will do our best to reply to all applicants; however, in the event of a high number of applications only short-listed candidates will be contacted.